You've just moved into your new house and unpacked the necessities like the kettle, coffee and cups, made up your bed and you're ready to collapse into it. Before you do, take the time to complete the Condition Report and make sure you get it back to the owner/agent within three business days. Keep the other copy yourself, along with your tenancy agreement and bond receipt.

The Condition Report notes the general condition of the property, room or caravan, and should include all fixtures and fittings. If necessary, it can be used as evidence if there is a dispute about who should pay for cleaning, damage or replacement of missing items at the end of the tenancy. You should receive two copies of the signed Condition Report before you move in. The Condition Report should detail any and all pre-existing damage, if any cleaning was required and what items were present before you moved in. If you disagree with the contents, make sure you note the differences on both copies of the Condition Report, sign both and return one copy to the owner/agent. If possible, take photos (with a date stamp if possible) of the property before you move in, to further show its condition. 

When your tenancy ends, you may need to rely on the Condition Report to claim your bond back. Likewise, the owner/agent can use the Condition Report as a basis to retain your bond money for the payment of cleaning, damages, repairs or replacement of missing items.

If you pay a bond, your landlord/agent must give you two copies of the signed Condition Report before you move in. They may be fined for not doing so. Even if a bond is not required, it may provide you with some peace of mind to ask for a Condition Report. It might save you a lot of grief down the track.

Linda Walker, Chris Siemers, Kaye Norris & Jocelyn McMillan.